Digital Organization with Chrome

Screen Shot 2014-10-31 at 11.35.43 AMI have been incredibly fortunate to be able to work with administrators all over the district. Earlier this month, we took on Digital Organization to help our adults streamline their lives and speak the same language as our students. The following is a “Lesson Learned” from our Leadership Series that included ideas on being flexible and increasing efficiencies.

Liberty Public Schools has been a Google Apps for Education district since 2010 and therefore Google Drive and Chrome have become mainstays of our educational system. We have found that clicking four or five times isn’t a bad way to access your Google Drive, but when you do this countless times throughout the day, you start to wonder if there is a better way to access and interact with information online.

One of our goals for this series was to organize our digital world and then take it to the building level and share with others. As we started this conversation we considered:

6 + 3 = 9 but so does 5 + 4 and 7 + 2

The way you do things isn’t always the only way to do them. Respect other people’s way of thinking.

-Original author unknown

We spent a lot of time talking about how everyone looks at organization differently, which creates a complex system to share with staff and students. One of the best ways you can work through this process is to know how people are organizing their digital world and offer multiple viewpoints, thus encouraging your audience to determine how they can best live in their own digital world.

For instance, here are two individuals who use Chrome bookmarks entirely different. Trey relies on expanding his bookmark bar when he needs additional links. Tracey prefers a folder system and simplifies or removes link titles on bookmarks to decrease the chance the bar has to be expanded. Neither system is right or wrong, both show a different organizational approach:

Screen Shot 2014-10-31 at 11.49.35 AM

Try It – the video below is a good tutorial on creating bookmarks on your Chrome browser. Remember one of the strengths of using Chrome is that everything is saved under your Google logon. Laptop need imaged? No problem, just log back on to your Chrome browser and continue where you left off!

One of the tips I would add is sometimes you only want the icon to show on your Bookmark bar instead of the entire website name. If you have all of your words show, you are going to run out of space fast. When you click on the star to bookmark, you Screen Shot 2014-10-31 at 1.02.49 PMcan delete (or modify) the text that appears in the bookmark menu and that will allow you to add a bookmark with only the icon showing or icon and reduced text thus saving space on your bookmark bar.

drag and dropThe other feature I have seen helpful for speedy bookmarking is to click and drag the icon to the left of the URL (website address) and drop it into the desired folder or on top of the bookmark bar.

Remember, anything that needs to be deleted or modified after be placed on the bookmark bar can be done by right clicking on the item and selecting the appropriate menu item or by going to your Bookmark Manager and making necessary changes.

Be sure to share your ideas for Digital Organization. The more viewpoints that can be represented, the more likely we are to have examples that will resonate with staff and students!

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